Fleet software total cost calculator
Put every hardware, setup and recurring charge on one scope before you compare quotes. Enter your asset count, months and costs to see the one-time total, monthly cost, period total and effective monthly cost per asset.
Cost lines to list, each with an owner
Put every line in one table over the same period
- Licence or subscription.
- Hardware, including spares and replacement.
- Installation and removal.
- Connectivity and data plans.
- Training and onboarding time.
- Administration: the hours someone spends each month keeping records right.
- Integration or data-cleaning work.
- Exit: export, return of hardware and any early-termination charge.
Costs that show up late
- Replacement hardware after the first failure or when the device life ends.
- Administration hours that grow with vehicle count.
- Data export on exit, and the cost of rebuilding reports elsewhere.
Before entering amounts
- Use one currency for every amount; nothing is converted.
- Enter zero only for a charge you know is included. Leave an unknown charge blank until the supplier confirms it.
- Tax, financing, discounts and exit charges are not in the calculation. Budget exit charges separately.
Follow the formula
One-time total = assets × (hardware + installation per asset) + setup + training. Monthly recurring = assets × (software + connectivity + other recurring per asset) + fixed support. Period total = one-time total + months × monthly recurring. Effective monthly per asset = period total ÷ (months × assets).
Total cost calculator
Nothing you enter leaves your browser. Download your inputs and results as a CSV.
Use one currency. Enter zero only for an included charge, never for an unknown one.
Sources and review context
What ReWheel provides
ReWheel FMS connects supported vehicle information with equipment and operational records for field and institutional operations. Vehicle compatibility, data-access requirements, connectivity and installation are assessed per deployment, never assumed.
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