Low-cost GPS fleet tracking: choose a scope you can justify
Pricing starts from CAD $14.99 per vehicle per month (about US$10.70 at recent exchange rates). Final pricing depends on the vehicles, hardware, term and deployment, and is confirmed in a written proposal. Start with the smallest scope that finishes one job, then compare totals over the same period.
Compare work covered, not a feature count
On a small screen, scroll this table horizontally. Keyboard users can focus the table region and use arrow keys.
| Approach | Work it can be selected for | What to budget or verify outside it |
|---|---|---|
| Spreadsheet or shared record | A small reviewed register or checklist | Manual updates, ownership, access control and reconciliation time |
| Maintenance-focused software | Service records and approved scheduling rules | Whether tracking hardware, connectivity and assignment work are included |
| Location-tracking package | Vehicle visibility with observation time | Inspections, readiness, job approval and office records beyond location |
| Tailored workflow scope | A defined handoff across existing records | Data access, mapping, review ownership, support and implementation work |
These are scope choices, not claims about a particular package. A subscription for administrative records does not establish that GPS hardware or connectivity is supplied. Request the itemized inclusion before treating any approach as a replacement for equipment or staff work.
What changes the price per vehicle
Five things set the monthly cost
- The number of vehicles and equipment items covered.
- The hardware: which device, who owns it and whether it is bought, rented or supplied.
- The term: monthly, annual or longer, and the notice and renewal terms.
- The deployment: the sites, the connectivity and the records the scope has to reach.
- The work around the subscription: installation, setup, training and staff time.
A price per vehicle only compares with another once both state the same five things. Ask for the final price in a written proposal that names each one, then compare totals over the same period.
Work out your own cost per vehicle
Use your own numbers, in one currency and one period
- Add the software fee for the period.
- Add the hardware cost spread over the months you expect to use it.
- Add connectivity, installation and training for the same period.
- Divide the total by the number of vehicles and by the number of months.
Use the fleet software total cost calculator
For a fleet of 5 to 25 vehicles, start from the one job an owner needs finished, such as finding a vehicle, scheduling service, assigning a shared asset or explaining an expense, and pay for the scope that finishes it rather than the longest feature list.
Minimum-needed-feature checklist
Keep an essential, later or unnecessary decision beside each task and its acceptance evidence. The blank CSV uses the same decision structure, with space for the owner and remaining cost categories.
On a small screen, scroll this table horizontally. Keyboard users can focus the table region and use arrow keys.
| Decision | Essential now | Later or unnecessary | Evidence to request |
|---|---|---|---|
| Locate vehicles | A location with source and time if dispatch needs it | A map is unnecessary for a records-only task | Current and stale location examples on representative vehicles |
| Plan service | A reviewed service record and approved interval | Extra sensor feeds when manual readings meet the task | Due item, completed service and corrected reading |
| Assign equipment | A responsible owner and accepted handoff | Automated billing when approval remains manual | One changed assignment including an unresolved handoff |
| Explain cost | An expense with its supporting reference | Dashboards without an identified reviewer | One disputed charge retained for review |
| Keep records | Usable export if needed for the chosen workflow | Duplicate entry already covered by another system | Export fields, retrieval steps and responsible person |
Sources and review context
What ReWheel provides
ReWheel FMS connects supported vehicle information with equipment and operational records for field and institutional operations. Vehicle compatibility, data-access requirements, connectivity and installation are assessed per deployment, never assumed.
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