Fleet software ROI and break-even calculator
Test whether a business case survives your own downside assumptions. Keep one-time cost, monthly recurring cost and monthly benefit separate; ROI needs a positive first-year cost and payback needs a positive monthly net benefit.
Measure first
Start from hours you measured on the task today, not savings you hope for, and keep a downside case beside the base case.
Value released hours as capacity to redeploy unless paid hours actually fall, and count the same staff time only once.
The formulas
With B monthly benefit, R monthly recurring cost and F one-time cost
- Monthly net benefit = B minus R. Annual net benefit = 12 × (B minus R).
- First-year ROI = (12 × B minus (F + 12 × R)) ÷ (F + 12 × R) × 100.
- Simple payback = F ÷ (B minus R), only when B is greater than R.
- The model does not discount cash flows or include tax, financing or timing.
Before relying on a result
- Label each benefit as hypothetical or evidenced, with its source.
- Keep cost avoidance, cash savings and revenue apart; saved time does not cut payroll by itself.
- Count each effect in one benefit line only.
ROI and break-even calculator
Nothing you enter leaves your browser. Add up to 20 rows, review them and download a CSV, or download the sample file below.
What ReWheel provides
ReWheel FMS connects supported vehicle information with equipment and operational records for field and institutional operations. Vehicle compatibility, data-access requirements, connectivity and installation are assessed per deployment, never assumed.
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