Vehicle inspection workflow and checklist
An inspection that nobody reads is a form, not a control. The workflow has five steps: inspect, record, route the defect, decide, and release, and each step needs an owner.
Where ReWheel stands
ReWheel FMS connects supported vehicle information with equipment and operational records for field and institutional operations. A workflow discussion starts from your inspection records.
The five handoffs
Name an owner for each
- Inspect: the driver checks the vehicle before and after the trip.
- Record: the finding is written down with a time and a vehicle identifier.
- Route the defect: someone is told, and the defect has a status.
- Decide: a named person decides whether the vehicle may go out.
- Release: the vehicle is marked ready, and the record shows who decided.
Most failures are between steps. A defect is recorded and nobody is told, or it is routed and nobody decides. Write down who owns each handoff.
A generic pre-trip and post-trip checklist
Adapt the items to your vehicles and to the rules that apply to your own operation.
Items to adapt
- Lights, mirrors and glass.
- Tyres and wheel fixings.
- Fluid levels and visible leaks.
- Brakes and steering as felt at low speed.
- Load securing and attached equipment.
- Warning lights on the dashboard.
- Damage found since the last trip.
Defect routing and the release decision
Give each defect one of three states: open, being repaired, closed. A vehicle with an open defect is released only by the named decision owner, and the record shows who and when.
After a repair, the vehicle goes back through the release step: dispatch uses it once the decision owner has recorded the release.
Inspection checklist and defect log
Replace the example items with the items for your own vehicles.
On a small screen, scroll this table horizontally. Keyboard users can focus the table region and use arrow keys.
| Item | Result | Defect status | Decision owner |
|---|---|---|---|
| Lights and mirrors | Pass | None | Not needed |
| Tyres and wheel fixings | Defect: low tread on rear left | Open | Shop supervisor |
| Fluid levels | Pass | None | Not needed |
| Load securing | Pass | None | Not needed |
| Dashboard warning lights | Pass | None | Not needed |
What ReWheel provides
ReWheel FMS connects supported vehicle information with equipment and operational records for field and institutional operations. Vehicle compatibility, data-access requirements, connectivity and installation are assessed per deployment, never assumed.
Continue with ReWheel: Oilfield equipment tracking and rental returns
Discuss your workflow